Mod 6 Presentations Layout
Powerpoint
Choose an appropriate automatic slide layout format for individual slides e.g. title slide, organizational chart, chart and text, bulleted lists etc.
To select a slide layout · From the New Slide dialog box, select the required slide layout. In the example shown the Title Slide layout has been selected. · Click on the OK button to confirm your slide layout selection.
To insert a new slide using the keyboard · If you are working in Normal or Slide View and wish to enter a title for a new slide, press Ctrl+Enter and you will automatically generate a new slide.
To insert a new slide using the mouse · Position the cursor within the presentation where you wish to insert the new slide and click on the New Slide icon.
Modify slide layout.
To apply a different slide layout to a slide · Display a slide within a presentation that you wish to change the slide layout of.· Right-click on the slide and from the pop-up menu displayed, select the Slide layout command, as illustrated. This will display the Slide layout dialog box. Select the required slide layout and then click on the Apply button. In the example illustrated, the 2 Column Text slide layout has been selected.
Customizing the slide layout When you choose an AutoLayout you may wish to re-size or re-shape your text placeholder. You may also wish to move the placeholder so that you can more easily accommodate a picture within the slide.
To re-size the text place-holder · Click once on the placeholder
so that it is displayed enclosed within a shaded border, with handles
at each corner and half way along each side. Move the mouse pointer
to the corner edge of the text placeholder and you notice that the mouse
pointer shape changes from an arrow shape to a diagonal line with an
arrowhead at either end. When the pointer changes to this shape depress
the mouse button, (and keep it depressed). Move the mouse pointer and
you will be able to re-size your placeholder in two dimensions (i.e.
up down and right left). Release the mouse button when you have got
the required shape and size.
To move the text place-holder - Click once on the placeholder so that it is displayed enclosed within a shaded border, with handles at each corner and half way along each side. Move the mouse pointer to the edge of the text placeholder (not on any of the small black handles that let you re-size or re-shape) and you notice that the mouse pointer shape changes from an arrow shape to an arrow shape with a 4-way cross attached to it. When the pointer changes to this shape depress the mouse button, (and keep it depressed). Move the mouse pointer and you will be able to move your placeholder within the slide. Release the mouse button when you have moved the placeholder to the desired position.
Add text.
To enter a title and bulleted text To create a slide with a title and a set of primary bullet points do the following:· Click on the “Click to add title” section of the slide and enter your slide title. · Click on the “Click to add text” section of the slide and enter the text for the first bullet point. · Press Enter and type in the information making up the next bullet point.· Continue until you have typed in all your bullet point information (strongly suggest a maximum of 6 per slide).
To enter a new line that is not preceded by a bullet point - At the
end of a line, instead of pressing the Enter key, press Shift+Enter.
This will jump the cursor down to the next line without preceding the
line by a bullet point symbol.
What is demotion and promotion of paragraphs? Demoting a paragraph means that the paragraph will be indented from the left. Also the type of bullet symbol used will change. A demoted paragraph can be promoted at any time, causing the paragraph to move to the left (and again the bullet symbol will change). Use demotion and promotion of paragraphs to break up the appearance of your bullet points and to highlight your main points within a slide.
To demote bullets using the Tab key - Press the Tab key to create a sub-level bullet prior to entering bullet text. Each Tab moves one level down.
To promote sub-level bullets using the tab key - Press the Shift-Tab key to promote sub-level bullets prior to entering bullet text.
To demote bullets using the Demote icon - Select bullet points and adjust the levels (individually or by group) using the Demote icon on the Format toolbar.
To promote bullets using the Promote icon - Select the bullet points and adjust the levels (individually or by group) using the Promote icon on the Format toolbar.
Add an image from an image library.
To insert Clipart · Click on the Insert Clip Art icon, located in the Drawing toolbar. NOTE: If the Drawing toolbar is not currently displayed, click on the View drop down menu, select Toolbars, and from the list displayed select Drawing.You may see a small dialog box reminding you that there is much more clip art available on the Microsoft Office CD-ROM installation disk. If you do see this informational dialog, press OK to continue.· A gallery of clipart will be displayed. Select the group that matches your requirements, such as Academic or animals. In the screen dump below, the Animals clipart has been selected.
Make sure that the Pictures tab is displayed. Use the scroll bars to
scroll down through the available clip art. - Click once on the Clipart
that you wish to insert. In the example shown the frog picture has been
selected. · Clicking on the first item in the pop-up menu (Insert
clip) will paste the clipart into the presentation. You may continue
inserting other clipart into your presentation, and when finished, close
the clipart dialog box.
To search for clipart pictures · In the Search for clips section of the clipart dialog box, enter a word and press Enter. In the example shown, the search word used was computer.
To insert sounds or motion clips Note that as well as static clipart you can use the Insert ClipArt dialog box to insert sounds and motion clips. Access these (if any are installed on your computer) by selecting the required tab at the top of the dialog box.
Use a master slide.
What are Slide Masters & Design Templates? Slide Masters are basically templates that are used to create a new presentation. When you click on the File drop down menu, and then click on the New command the New Presentation dialog box is displayed. By default the General tab is displayed, which contains the default template entitled Blank Presentation. However if you investigate the other tabs, such as Presentation Designs or Presentations, you will see other templates. These templates are held as individual files, with a POT file extension. You can use the existing PowerPoint templates or create new ones. Each presentation that you create will be based on an existing template, often the default Blank presentation template, and it is this template that defines what sort of background color and graphics will be used in the presentation, along with the positioning of the text as well as the formatting used by the text. Information such as the type of bullet used will be stored within the template file.Each template file contains what are called “Masters” that define how the different views will be formatted, i.e. you have a Slide Master, an Outline Master, A Notes Master and a Handouts master.The idea of a Slide Master is to help you impose a consistent look and feel on all the presentations that you produce. You can however override the master settings for an individual slide. You can also customize the master settings as used by a particular presentation file.
To place a graphic into a slide master · Display an existing presentation within PowerPoint.· Click on the View drop down menu and select the Master command. From the sub-menu displayed, select the Slide Master command, which will display the underlying slide master for that presentation. Insert a graphic into the slide. Once the required graphic has been inserted, positioned and re-sized as necessary, you can switch back to the normal slide view by clicking on the Normal View icon, displayed at the bottom-left of your PowerPoint screen.
To apply a design template to a presentation · First load a presentation.
Click on the Format drop down menu and select the Apply Design Template.·
Pick a design from the list displayed and then click on the Apply button.
To create a new presentation template The easiest way to create a new presentation template file is to modify an existing template file. Click on the File drop down menu and select the New command. Select the Design Templates tab.· Select a design template that looks like it might be a suitable start on which to base your own presentation template. Then click on the OK button to create a new presentation based on the selected template. Switch to Slide Master View by clicking on the View drop down menu and then selecting the Master command. From the sub-menu displayed, select the Slide Master command. You are now working on the underlying slide master for the presentation.
The example illustrated below shows the Slide Master view for a presentation based on the Company Meeting template file, contained within the Presentations tabs of the New Presentation dialog box.
You can use the usual “drag and drop techniques” to move
items around the page.You can also select items, such as the “Title
area for AutoLayouts” and use the Format drop down menu to format
the text that will appear within it.You can add completely new items
such as Clip Art graphics, your company logo etc.Remember that you are
working on a presentation that may not contain just a single slide,
so you should alter the other pages within the file in a similar way.
To save a presentation as a template ·
When you have finished your customization, click on the File drop down
menu and select the Save As command. Enter a short, descriptive file
name in the File name box. In the Save as type area of the dialog box,
click on the drop down arrow and select Presentation Template. Click
on the Save button. Close the file.
To create a presentation based on this new template, click on the File
drop down menu and select the New command. Your new template will normally
be displayed in the General tab of the New Presentation dialog box.