Mod 6 Presentations Reports
Save an existing presentation under another file format: Rich Text Format (rtf), presentation template, image file format, software type or version number etc.
What is document exchange? Document exchange refers to the ability to
exchange documents between different computers that are using either
different versions of PowerPoint, or entirely different makes of presentation
software such as Harvard Graphics or Freelance.
To save a file in a format other than PowerPoint format · From the File drop down menu, click on the SaveAs command.· If necessary, select the folder that you wish to save the file in from the Save in list box.· Click on the down arrow to the right of the Save as type: box, and select the type of file format that you wish to save the file as, such as Outline/RTF. · Enter a file name and then click on the Save button to save it in the required format.NOTE: Some formatting information that is contained in the original may be lost in the process!
What is an RTF file? An RTF (Rich Text Format) file is a generic file that can be read and used by a wide range of different programs. Thus if you have PowerPoint installed on your PC and wish to send a presentation to someone who has a different version of PowerPoint or maybe a presentation program other than PowerPoint, you might wish to send the file in RTF format. Beware that if you have used a lot of complex formatting within your presentation that a RTF file can be a much larger file size compared to a normal PowerPoint file. This may be relevant if you are transferring a file over an Internet or Intranet (or saving the file to USB stick which is limited to a 1.44 Mb storage capacity)
Saving your file in a different PowerPoint version This is useful where
different departments within your organization may be using different
versions of the Microsoft PowerPoint program. Later versions of PowerPoint
will be able to read presentations saved in earlier versions. However
if someone using say PowerPoint 4 received a presentation, formatted
in say PowerPoint 2000, they would be unable to open the file. The solution,
in this case, is for the person using PowerPoint 2000 to save the file
in PowerPoint 4 format, as illustrated.
Saving a file as a template A template is a special type of file that can be created once and customized as required. It can then be recycled over and over again.
Saving a presentation as image formatted files · You can if you wish save each slide within your presentation as a separate Gif or JPG picture files. Select the required format from within the Save as Type section of the SaveAs dialog box.
Save a presentation in a format appropriate for posting to a Web Site.
To save a file in HTM (Web format) · From
the File drop down menu, click on the Save as Web Page command. This
will display a dialog box.
· Click on the Publish button and the following dialog box will
be displayed. · Click on Publish and the conversion process will
begin.NOTE: Some formatting information that is contained in the original
may be lost in the process!