Mod 7 Web and Email Address Book
Add a mail address to an address list.
To add a email address to a group · Open the Inbox folder.· Click on the Tools drop down menu and select the Address Book command. The Address the Properties dialog box click on the OK button.· To close the Address Book window, click on the Close icon in the top right corner of the window.
Delete a mail address from an address list.
To remove an email address from a group ·
Open the Inbox folder.· Click on the Tools drop down menu and
select the Address Book command. The Address Book window will be displayed.·
Double click on the group you wish to remove from a list.· The
Properties dialog box will be displayed.
· Select the person you want to remove from the group from the
Group Members list.· Click on the Remove button.· To close
the Properties dialog box click on the OK button.· To close the
Address Book window, click on the Close icon in the top right corner
of the window.
Create a new address list/distribution list.
To create a new address book group · Open the Inbox folder.· Click on the Tools drop down menu and select the Address Book command. The Address Book window will be displayed.· Click on the File drop down menu and select the New Group command. The Properties dialog box will be displayed.· Type a name for the group into the Group Name text box.· Type the name of the person you want to add to the group into the Name text box at the bottom of the Properties dialog box.· Type the email address of the person into the E-Mail text box.· Click on the Add button. The new member will be displayed in the Group Members list.· To close the Properties dialog box click on the OK button.· To close the Address Book window, click on the Close icon in the top right corner of the window.
Update an address book from incoming mail.
To add the sender of a message to your address book · Open the message from the person you want to add to your address book.· Right click on the senders name or email address in the To text box of the message header section of the Message window. A popup menu will be displayed, select the Add to Contacts command.· The Contact window will open; here you can enter additional information about the message sender.· Once finished, click on the Save and Close icon located on the Contact window toolbar.
7.7.2 - Messages to Several Addresses
Reply to a message using a distribution list.
To reply to a message sent to a distribution list · Open the Inbox folder.· Select the message you wish to reply to.· Click on the Reply to All icon and your response will be sent to the sender and all members of the distribution list ORClick on the Reply icon and your response will be sent only to the sender of the message.
Copy a message to another address.
To send a copy of a message to another address · Whilst composing your message in the Message window, enter the address of the person you want to send a copy to into the Cc text box. · In the example above the message is addressed to sales@cctglobal.com, in addition a copy of the message will also be sent to robertnewman@excite.co.uk
Use blind copy tool.
What is a blind carbon copy? A blind carbon copy is a copy of the message that is sent to someone in secret, other recipients of the message will not know that the person has received the message.
To send a copy of a message to another address using blind carbon copy · Whilst composing your message in the Message window, display the Bcc field by clicking on the View drop down menu and selecting the Bcc Field command.· Type the address of the person you wish to received the blind carbon copy into the Bcc text box. · In the example above the message is addressed to sales@cctglobal.com, in addition a copy of the message will also be sent to robertnewman@excite.co.uk without the knowledge of the other recipients.